Document Management Software Solutions

Documents impact an organisation at each and every level. Whether being generated by the business itself or by external sources, documents play a pivotal role in meeting the challenge of sustaining complex operations. By their nature, documents rarely enter, transition through and exit a business in an efficient, structured and auditable manner. Climbing the mountains of both paper and ever-increasing digital information requires both a logical strategy and an intelligent platform on which to build it.

The term "document" has also evolved over the last decade. Traditionally seen as simply a paper-based object, documents now represent numerous forms of content from paper and fax, to e-mail, to application and web content. A single solution for not only consolidating but also managing and harnessing the value of this divergent media represents a strategy for gaining a competitive edge. The OnBase document management solution has helped more than 7,500 organisations achieve just this.

OnBase Document Management Software Solutions

Modular in design, the OnBase document management software solution offers a variety of input, management, integration and distribution functionality. This level of integration enables OnBase to provide an exhaustive amount of out-of-the-box functionality for building highly advanced document management and workflow solutions.

Completely point-and-click configurable, OnBase enables the rapid deployment of sophisticated solutions without the need for expensive, time-consuming programming. Organisations are able to select from amongst more than 60 separately licenced OnBase modules providing specialised input, management and distribution that system designs require. OnBase customers are encouraged to invest in the solution they need today and then incrementally expand and enhance the system as their needs grow. This flexibility provides OnBase customers with a tool to cost-effectively manage their systems' growth.

The components - building the OnBase Solution

OnBase's modular design enables businesses to implement solutions - la carte. Selecting the requisite modules rather than a single, function-heavy application ensures that organisations are able to expedite the implementation process, better qualify their initial investment and overcome specific, critical challenges. This methodology promotes accelerated assimilation of OnBase into the user environment.

The OnBase modules are represented in five distinct categories. Each category plays a unique role in the construction of the final solution.

Input
Providing pathways for importing and capturing content into OnBase, the OnBase input modules are utilised for imaging, electronic data capture and processing.

Infrastructure
The OnBase infrastructure modules provide the building blocks necessary for constructing long-term solutions.

Management
Critical in complying with industry and legal regulations, the OnBase Management modules provide the tools for collaboration, audit, authentication and disposition.

Integration
Islands of technology provide limited value to businesses for controlling interconnected processes and operations. The OnBase Integration modules merge enterprise and line-of-business applications with OnBase document management repositories creating unified, cross-platform solutions.

Distribution
Towards the end of the information life cycle archiving, exporting and publishing exist as crucial technologies for the final reconciliation of documents. The OnBase Distribution and Output modules offer a rich set of utilities for managing these practices.

OnBase has time and again proven itself as one of the emerging solutions in the document management arena. Focusing on delivering targeted, user-driven solutions, OnBase quickly becomes a central component within organisations, rather than an additional layer of cumbersome technology. Businesses are striving to better manage the information that surrounds them, and users are striving to achieve faster results while dealing with the continued challenge of embracing new technology. In each dimension, OnBase offers a sophisticated yet usable solution for managing documents at every level of the business.

Document Management Software Core Features

• COLD / ERM processing
• Image management
• Document content capture and management
• Electronic forms management
• E-mail integration
• Full text indexing
• Workflow
• Data mining
• Storage platform integration
• Non-intrusive content integration with third-party applications
• Rapid deployment cycles
• Distributed processing
• Point-and-click configuration environment