OnBase for Human Resources (HR)

As a company’s largest asset, human resources are the foundation of a productive and creative workplace, and organisations must become increasingly efficient at managing their human resource (HR) function to remain competitive. OnBase increases HR employee productivity and reduces costs by streamlining employee administration and automating critical processes such as recruitment and selection, performance evaluations, compensation plan changes and time-off requests. In addition to these benefits, OnBase provides organisations with the ability to:

• Automate routing and distribution of documents requiring approval
• Reduce time performing routine functions such as changing name and address data, entering vacation dates and filing and retrieving employee records
• Reduce storage costs and virtually eliminate any document loss by providing an electronic central repository for all records
• Provide security features to protect employee privacy and comply with HIPAA and other regulations
• Distribute employee communications and audit reading compliance
• Facilitate permanent retention or automate retention policies according to business rules

OnBase is used by many organisations to capture and store employee records, as well as documents associated with credentialing, recruitment, testing, relocation, continuing education, benefits administration and compliance. From application to separation and beyond, automated workflows can manage processes throughout an employee’s relationship with an organisation.

All of the documents for an employee can also be placed in a single electronic folder with limited access. Upon separation, the folder can become unalterable and initiate the retention period. OnBase enforces records management policies with both automatic and user-intervention deletion so organisations can be sure they are retaining records for the appropriate period of time.

Employees can look up documents such as benefits plans, personal work hour records or the status of requests without involving HR employees each time, freeing HR to focus on tasks at hand. Also easing administration, HR can issue policy changes or other essential communications through Document Knowledge Transfer (DKT), ensuring that all employees have reviewed and acknowledged the document and enhancing compliance.