OnBase for Governance, Risk and Compliance (GRC)

With continually evolving internal and external regulations, organisations need a consistent, comprehensive and flexible GRC solution. By combining the ability to manage enterprise content and processes at every layer of an organisation with tools for monitoring, tracking and reporting, the single infrastructure of OnBase tightens corporate governance, mitigates risk and manages compliance. An OnBase GRC framework allows users to

• Compound the cost-saving and operational efficiency benefits of an ECM solution
• Reduce the expense and complexity of maintaining multiple point solutions
• Automate workflows and impose business rules on specific processes
• Increase efficiency and accuracy in auditing, control and discovery
• Respond quickly to diverse, evolving standards, laws and regulations
• Extend policies, procedures and best practices across multiple business units
• Document distribution/notification of policies and procedures through Document Knowledge Transfer
• From a centralised administrative interface, monitor and manage all GRC-related content and records, including documents, physical assets and human interaction

OnBase helps manufacturers address ISO requirements, hospitals adhere to HIPAA regulations, lenders demonstrate compliance with the Graham-Leach-Bliley Act and public companies abide by Sarbanes-Oxley guidelines, to name just a few.

OnBase assures organisations’ processes are stable, dependable and adhered to with OnBase Workflow, which automatically routes documents through each step of a process with required rules and actions. An automatic audit trail provides concrete compliance evidence during internal and external audits that all processes were followed precisely and in a timely manner.

Records Management and the OnBase E-mail Archive mitigate risk by ensuring that documents are kept for an appropriate amount of time and deleted when they reach the end of their life cycle. If legal discovery should be necessary, a complete history of the document is available as well as proof the document has not been altered. Documents can be quickly retrieved, virtually eliminating the costs associated with discovery, which often go well beyond the million-dollar mark.

A comprehensive view of compliance initiatives, particularly those that require testing and controls, can be created using WorkView. This highly configurable tool provides a framework for managing and monitoring documents, interactions and more, and a flexible Compliance Framework Template is available. To facilitate a high-level overview of compliance activities, WorkView objects can be graphically displayed in the OnBase Web Client or through Web Parts for Microsoft SharePoint®.