OnBase for Accounts Payable (AP)

With an end-to-end OnBase Accounts Payable (AP) Solution, organisations can streamline and simplify their AP processes. By converting paper documents into digital content at the point of arrival, the entire lifecycle of the document is managed in OnBase. Whether for purchase orders (POs), invoice processing, exceptions or vendor management, OnBase for Accounts Payable can cut costs by
 

• Increasing early payment discounts and eliminating late payment penalties with automated processing
• Reducing manual errors with efficient data entry through numerous strategies for automating indexing
• Ensuring complete information and accuracy with cross-referencing capabilities for improved vendor relationships and customer service
• Accelerating discrepancy resolution and response times to supplier inquiries with WorkView
• Ensuring procedures and approvals are followed with automatic rules-based routing and processing for corporate and governmental compliance

With a strong record of accomplishments in AP departments, OnBase has helped organisations of all sizes and industries build a comprehensive AP solution that serves as a platform for increasing operational efficiency and accountability enterprise-wide. Because OnBase can integrate with virtually any line-of-business or ERP application, existing software investments are not replaced, but simply enhanced. Utilising modules such as Document Imaging and Workflow gives AP departments maximum efficiency with processes that are contained within a central repository and automatically routed through approval and sign-off procedures.

After scanning or importing invoices into OnBase, AP invoices can be automatically distributed to appropriate clerks, balancing workloads and getting invoices assigned more quickly. OnBase can compare invoices to the corresponding POs, and if matched, submit the payment and store the invoice using automatic indexing. If the two do not match, Workflow can route the documents through the correct employees and managers based on pre-established corporate rules, enabling quicker and more informed decisions. The adjusted amount can then be sent to vendors, including supporting documents to clear up any questions, via physical mail, fax or e-mail using Document Distribution or posted to the Web.